U.S. CERL hires both graduate and undergraduate students through the University of Illinois to conduct research for their facility. This is done using a contract that is processed by SESE and managed through the University’s Grants & Contracts Office (GCO). These appointments can be either monthly stipends or hourly for graduate students or hourly for undergraduate students.
In the fall of 2015, U.S. CERL changed the way it contracts with the University. Now instead of a blanket contract under which the individual student employment forms are managed, each student contract must now be invoiced separately by the University. This requires GCO to establish a separate Grant Code and CFOP for every student contract.
The new process for the student contracts is as follows:
- Once a decision (by U.S. CERL, Student, and Advisor) is made to hire a student, the U.S. CERL contracting office sends a "Technical Direction for Student Contractor" form to Jill Randell in SESE. This is the contract.
- Jill contacts the student involved and his/her advisor by email to confirm that the FTE (% time or hours) and term of the proposed appointment is correct.
- Once confirmed, Scott Morris reviews the contract's estimated cost to make sure the dollar amounts are all correct, make revisions as needed, and then signs it on behalf of the University.
- Scott returns the completed contract to U.S. CERL, with a copy to GCO so they can setup the new Grant Code and CFOP.
- Scott then receives a notice from GCO of the new Grant Code and CFOP that is provided to Jill.
- Jill then enters the appointment in the SESE Appointment system and HR FrontEnd.
If you have any questions on this process, please contact Scott Morris (psmrris@illinois.edu) or Jill Randell (jrandell@illinois.edu).